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NOTICE OF EXTRAORDINARY CONGRESS OF THE FOOTBALL ASSOCIATION OF SINGAPORE FOR THE ELECTION OF THE FOOTBALL ASSOCIATION OF SINGAPORE COUNCIL (2017-2021)

Date: 
Sat, 18 Mar 2017

NOTICE OF EXTRAORDINARY CONGRESS OF THE FOOTBALL ASSOCIATION OF SINGAPORE FOR THE ELECTION OF THE FOOTBALL ASSOCIATION OF SINGAPORE COUNCIL (2017 – 2021) 

 

1.         Details of Election

 

1.1       Please be officially informed that the Executive Committee of the Football Association of Singapore has, on the 18th day of March 2017, hereby called for the election of the members of the FAS Council for the term 2017 – 2021 on the date, time and place as indicated below:

 

Date: Saturday, 29 April 2017

Venue: Sport Singapore (Black Box) Auditorium

(Located next to the Singapore Sports Museum)

6 Stadium Walk, #01-04

Singapore Sports Hub

Singapore 397698

 

Registration for voting: 9.00 am – 10.30 am

Close of registration: Registration shall close at 10.30am sharp

Voting proceeding: Shall commence at 11.00am

 

1.2       The agenda of the Extraordinary Congress shall be for the Election of the FAS Council for the term 2017 – 2021.

 

2.         Election of the Council Members

 

2.1       The election of the Council Members shall be carried out in two ways namely on a Slate Basis and on an Individual Basis (Article 28.4 of the FAS Constitution).

 

2.2       In the Slate Basis, a team comprising nine (9) candidates for the office of the President, the Deputy President, the four (4) Vice Presidents and three (3) Council Members shall be proposed and elected en bloc (Article 28.5 of the FAS Constitution).

 

2.3       In the Individual Basis, the election of the remaining six (6) Council Members shall be proposed and elected individually (Article 28.6 of the FAS Constitution).

 

2.4       The FAS Council shall consist of at least one female Council Member. For the avoidance of doubt, it is not mandatory for the female member to be elected on the Slate Basis (Article 35.1 (d) of the FAS Constitution).

 

3.         Proposers

 

3.1       Each Ordinary Member may only propose one (1) Slate of candidates running for the office of Council Members on a Slate Basis and not more than two (2) candidates running for the office of Council Members on an Individual Basis. If an Ordinary Member presents a proposal for more than one (1) Slate of candidates running for election on a Slate Basis, all its proposals on a Slate Basis shall become invalid. Similarly, if an Ordinary Member presents a proposal for more than two (2) candidates running for election on an Individual Basis, all its proposals on an Individual Basis shall become invalid (Article 28.8 of the FAS Constitution).

 

3.2       The candidatures for the election on a Slate Basis shall only be valid if proposed by at least (2) Ordinary Members which include the Ordinary Member making the proposal for the candidatures on a Slate Basis (Article 28.9 of the FAS Constitution).

 

3.3       Each of the candidates running for election on an Individual Basis for the remaining six (6) seats for Council Member, shall only be valid if proposed by at least one (1) Ordinary Member (Article 28.10 of the FAS Constitution).

 

4.         Replacement of Candidate

 

4.1       In the event that any of the candidates standing for election to the office of President, Deputy President or Vice Presidents on a Slate Basis, fails to qualify for election for any of these stated offices, he may only, as the first option, be replaced by another candidate from the same Slate who qualifies for the said office that he is unable to qualify for (Article 28.11 of the FAS Constitution).

 

4.2       If there is no qualified candidate from the Slate to replace him in the office of the President, Deputy President or Vice President, only one final replacement from outside of the Slate is allowed within two (2) days of him being informed about his ineligibility (Article 28.12 of the FAS Constitution).

 

4.3       If any slot of or for the three (3) Council Members forming the Slate is left vacant by the replacement exercise referred to in Article 28.11, this slot may be replaced by a final candidate outside of the Slate within two (2) days as specified in Article 28.12 (Article 28.13 of the FAS Constitution).

 

5.         Voting

 

5.1       Please be reminded of the following condition/requirement pertaining to the voting delegates and votes as set out in the table below:

 

S/No

Article of the FAS  Constitution

Description

1

24.3

Each Ordinary Member shall have one delegate with the right to vote.

 

2

24.3

Only the delegates present are entitled to vote. Voting by proxy or by letter is not permitted.

 

3

24.4

All voting delegates have to be at least 21 years of age.

 

4

24.5

Delegates must belong to the Member that they represent and be appointed or elected by the appropriate body of that Member. They must also be able to produce evidence of this upon request.

 

5

24.6

In addition to the voting delegates as stated in Article 24.1, each Associate Member may appoint two delegates and each Ordinary Member may appoint an additional delegate to attend the Congress without voting rights.

 

 

5.2       Ordinary members who have registered their attendance for the election shall be present at the voting venue on Election Day by the time the official voting proceedings commence. Failure to do so will disqualify the member(s) from voting.

 

5.3       Candidates contesting on an Individual Basis shall be present at the voting venue on Election Day by the time the official voting proceedings commence. For candidates contesting on a Slate Basis, either the Candidate contesting the position of the President or the Candidate contesting the post of Deputy President shall be present at the voting venue on Election Day by the time the official voting proceedings commence.

 

6.         Ad Hoc Electoral Committee

 

6.1       As set out in Article 78.2 of the FAS Constitution and read together with Article 6.4 of the FAS Electoral Code, the following persons shall form the Ad Hoc Electoral Committee:

 

i. Mr K. Bala Chandran, Chairperson of the Disciplinary Committee, who will be the Chairperson of the Ad Hoc Electoral Committee;

 

ii. Mr Jeffrey E. S. Beh, the Chairperson of the Ethics Committee, who will be the Deputy Chairperson of the Ad Hoc Electoral Committee; and

 

iii. Mr J. Balasubramaniam, the Deputy Chairperson of the Audit and Compliance Committee, who will be the Member of the Ad Hoc Electoral Committee.

 

6.2       The Ad Hoc Electoral Committee is responsible for all tasks relating to the organisation, running and supervision of the election for the FAS Council, including conducting eligibility and integrity checks on the candidates.

 

7.         Reference

 

7.1       For more details, please refer to the FAS Constitution and Electoral Code (2017).

 

8.         Collection of Forms and Documents

 

8.1       The following documents can be collected at the FAS General Secretariat (located at Jalan Besar Stadium, 100 Tyrwhitt Road, #01-02, Singapore 207542) between 19 March 2017 and 25 March 2017, between the hours of 9.00am to 6.00pm or can also be downloaded from the FAS website at www.fas.org.sg/news/electivecongress2017:

 

i) Election of the FAS Council (2017 – 2021) Proforma

ii) FAS Constitution

iii) FAS Electoral Code

iv) Nomination Form (Slate) – Form 1

v) Nomination Form (Individual) – Form 2

vi) Appeal Form (Slate) – Form 3

vii) Appeal Form (Individual) – Form 4

viii) Replacement Form (Slate Candidates) – Form 5

ix) Declaration of Integrity – Form 6

 

9.         Submission of Forms and Documents

 

9.1       Candidates shall submit all completed nomination forms and submit the same together with the following documents:

 

i) Copy of NRIC

ii) Declaration of Integrity Form

iii) Insolvency Clearance Record (to print and submit the status update from https://www.mlaw.gov.sg/eservices/io/, click under Insolvency Search when directed to the webpage)

 

9.2       Candidates for the respective office of the President, Deputy President, Vice President or Council Member shall produce relevant documents or proof if any, to satisfy the criteria for the respective offices of the Council. For example, for the office of the President the candidate shall provide proof that he has played an active role in association football (eg as board member, committee member, or an official within FIFA, a confederation, an association or an Ordinary Member of FAS) for two (2) of the last five (5) years before being proposed as a candidate.

 

9.3       All forms connected with the Nomination for candidates to stand in the election of the FAS Council must be completed and delivered by hand to the FAS General Secretariat, 100 Tyrwhitt Road #01-02, Jalan Besar Stadium, Singapore 207542, in exchange for acknowledgement of receipt, not later than 6pm, Saturday, 25 March 2017.


10.       Operating Hours


10.1     For the purposes of this election, in particular, the collection and submission of all forms shall be done at the FAS General Secretariat which will operate from 9.00am to 6.00pm daily including Saturdays and Sundays where necessary. 


11.       Correspondence


11.1     All queries relating to the election of FAS Council shall be forwarded to the FAS General Secretariat at electivecongress@fas.org.sg.


Thank you.



Yours Sincerely




Winston Lee

General Secretary

ncpg

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